Event Guidelines & Rules

IT-oLogy Teacher and Student Innovation Challenge – OFFICIAL RULES

IT-OLOGY TEACHER AND STUDENT INNOVATION CHALLENGE IS AN EVENT OPEN TO ANY TEACHER OR STUDENT TEACHER OR IN GRADES 3 – 12, LIVING IN THE STATE OF SOUTH CAROLINA. SEE BELOW FOR COMPLETE ELIGIBILITY DETAILS.

THE IT-OLOGY INNOVATION CHALLENGE IS A SKILL CONTEST WHERE ELIGIBLE TEACHER AND STUDENTS (“ENTRANTS”) WILL BE INVITED TO SUBMIT THEIR PROJECTS AT AN IT-OLOGY DESIGNATED WEBSITE, CURRENTLY AVAILABLE AT IT-OLOGY.ORG (“COMPETITION SITE”) TO COMPETE FOR AWARDS. THE ENTRANT’S SUBMISSION, ALONG WITH ALL MATERIALS PROVIDED BY THE ENTRANT IN CONNECTION WITH THE EVENT, WILL BE COLLECTIVELY REFERRED TO HEREIN AS AN “ENTRY.” THE EVENT WILL BE COMPRISED OF AN OPEN ENTRY SUBMISSION PHASE, PRELIMINARY JUDGING PHASE AND THEN CULMINATING IN A FINAL EVENT TO SELECT THE WINNERS TO BE HELD LIVE AT IT-OLOGY IN COLUMBIA, SC ON OCTOBER 20, 2018.

  1. Dates and Times:

The IT-oLogy Innovation Challenge described in these Official Rules (the “Event”) begins on February 12, 2018 and ends on September 21, 2018 at 11:59:59 PM ET (“Event Period”). During the Event Period there is a single open call for the submission of Entries (the “Open Call for Entry/Submission”) and one judging round, which start and end on or about the dates and times noted below:

EVENTS STARTS on the Dates Noted (if not otherwise indicated) ENDS at 11:59:59 PM PT on Dates Noted
Open Call for Entry/Submission February 12, 2018 September 21, 2018
Finalists from each category notified via email September 24, 2018
Presentations and Awards at IT-oLogy October 20, 2018

 

  1. Eligibility:

The Event is open to teachers and students who are legal residents of South Carolina teaching or currently enrolled in grades 3 through 12. All individuals under the age of 13 must have a parent or legal guardian submit an entry on their behalf. All Entrants under the age of 18 must have permission from a parent or legal guardian to enter this Event. Sponsor reserves the right to verify an individual’s eligibility to participate in the Event.

Minors – Parents and Legal Guardians: The parent or legal guardian of an Entrant under the age of 18 (a) will ensure that the Entrant will comply with these Official Rules; and (b) agrees to these Official Rules on behalf of himself/herself and ratifies the Entrant’s acceptance of these Official Rules. An Entrant’s parent or legal guardian must agree to indemnify the Released Parties (as defined below) for and against: (a) any claims made by you or your family against the Released Parties in connection with the Event; and (b) any losses (including any liability) caused by any of your conduct which is inconsistent with these Official Rules.

  1. How to Enter and Guidelines:

To enter: Submit one Entry either as an individual or as a two (2) person team. If entering the Event individually or as part of a team (each, an “Entrant” or “You”), follow the steps below.

You may participate in only one (1) Entry, whether as an individual or a team. If you participate in multiple Entry submissions, only the first Entry you submit will be judged. All subsequent Entries in which you are listed as an Entrant or Team Member may be disqualified. Entries not submitted in accordance with the instructions provided on the Event Site and these Official Rules may be disqualified, at the sole discretion of the Event Entities.

Note: IT-oLogy will assign entrants into categories groups based on information submitted during the registration process. IT-oLogy will assign each entrant into a category as follows: teacher, student grades 3-5, student grades 6-8, student grades 9-12. Grade level is determined by the grade in which the student is enrolled by September 21, 2018. Student projects are to be designed and created by students. Some adult guidance is allowed, but it must be clear that all work entered by students was done by the students.

Students can choose any media for their project. These may include, but are not limited to:

  • Programming
  • Video/Audio
  • Gaming
  • Apps
  • 3D Modeling/Printing
  • Agriculture Technology
  • Robotics
  • Graphic Design
  • Animation
  • Computer Aided Design
  • Device Modification
  • Digital Photo Production
  • Drone Technology
  • Virtual Reality

Register (for Individual)

  • Complete requested information about yourself and your Entry submitting your Entry. Click the box stating that you have read, accept, and agree to be bound by these Official Rules and terms.

Creating your Entry (for Individual)

  • The Entry must follow the technical, creative, and legal entry requirements set out in these Official Rules.
  • You will be required to complete all sections on the Event Site.

Request parental or legal guardian consent (for Individual)

  • You may not submit an entry for judging until you have requested and received parental or legal guardian consent.
  • The Entry will not be judged unless this consent is received.
  • Parental or legal guardian consent is a requirement of all entrants. IT-oLogy must receive parental or legal guardian consent for you to participate before you are eligible to submit an entry.

Registering as a Team

Team eligibility as of the day the team leader registers for the Event:

  • All team members must meet the eligibility requirements of the event.
  • All team members must complete and receive parental or legal guardian consent (as indicated above).
  • Team members may be comprised of entrants from different schools or cities.
  • A student team may be comprised of entries from any student age category. The oldest student team member will determine age category placement.
  • Teachers and students are not allowed to be on a team together.
  • Team Leader will be required to enter some information about themselves and the team when creating an Entry.
  • Team Leader must click the box stating that they have read, accept, and agree to be bound by these Official Rules and terms.s.

Request Parental/Legal Guardian Consent (for Student Teams)

  • You will not be able to submit Entry for judging until all Team Members have requested and received parental or legal guardian consent.
  • Parental or legal guardian consent is a requirement for all Entrants, including each member of a team. IT-oLogy must receive parental or legal guardian consent for you to participate before you are eligible to submit an Entry.
  • The Entry will not be judged unless the consent from a parent or legal guardian for each team member is received.

Creating Your Entry (for Teams)

  • The Entry must follow the technical, creative, and legal entry requirements set out in these Official Rules.
  • You will be required to complete all sections of the Event Site.

Complete and Submit Your Entry

You (or your Team Leader if a Team) may submit Your (or Team’s) Entry any time during the Open Call for Entries.  Entries are required to include visuals of the project (video and/or photography) and a written description with documentation.

Entries should include:

  • Written Description
    • Why? Describe the environmental problem and why you want to solve it.
    • What? Describe your project and what it does to address the problem.
    • Potential Impact? Predict the effectiveness of your project.
  • Photos: Up to 6 photos or images
  • Video: Project video presentation should be no longer than five minutes. Videos should be uploaded to the platform of your choice (YouTube, Vimeo, etc.) and a link submitted in the entry. Videos must follow all applicable copyright laws.
  • Any relevant external links
  • If videos or external links require a login to access, be sure to supply login credentials.

Judging Criteria and Process

  • All projects will be judged by the following:
    • Relevance—Did the entry apply to the theme of addressing a community environmental problem?
    • Originality—Was the entry original, creative, and imaginative in content and implementation?
    • Clarity—Was the student’s presentation clear?
    • Documentation—Did the student receive and document all required permissions?
    • Design—Does the overall design support the project purpose?
  • Preliminary judges will select Top Innovator finalists from each category (teacher, elementary, middle, and high school) to attend the live Top Innovator judging event at IT-ology on October 20, 2018. Finalists will be notified via email on September 24, 2018.
  • Those Top Innovators selected will display their projects during a live judging event on Saturday, October 20, 2018 at IT-oLogy.
  • Top Innovators in the live judging round will be required to display a visual board (poster or tri-fold) to describe their Entry.
  • During the live judging event, Top Innovators must be able to verbally communicate their project with the judges.
  • When entering, students should reserve October 20, 2018 on their calendars to ensure they can attend, IF chosen as a finalist.
  • Awards will be given during the awards ceremony on Saturday, October 20, 2018 at IT-ology.
  1. Entry Terms:

By participating in the Event, you agree to comply with IT-oLogy’s Terms of Service and Privacy Policy, all of which are incorporated by reference into these Official Rules. By entering you represent and warrant, personally and through your parent or legal guardian, that you have obtained all of the rights, licenses, and permissions in writing from any person who may have helped or participated in the creation of the Entry; and that your Entry conforms to these Official Rules, the requirements of the Event Site, and does not contain any use of the names, likenesses, photographs, or other identifying elements, in whole or in part, of any other person, living, or dead, except as required to cite sources used as part of the entry; does not include music, trademarks, logos, or any copyrighted material not owned by Entrant(s) or otherwise infringe or violate the rights of any third party or any other intellectual property rights; is not subject to any third party agreement(s) and no third party consents and/or licenses are required in connection herewith, and that IT-oLogy will not be required to pay or incur any sums to any person or entity, including without limitation, any copyright collecting societies or holders of copyrights, neighboring rights, or moral rights, or persons representing such, and any person acting on their behalf as a result of its use or exploitation of the idea, entry materials or rights therein; includes proof that any required permits from local authorities and other permissions have been obtained.

By entering, regardless of country of entry, you represent and warrant, personally and through your parent or legal guardian, that your Entry, and your participation in the Event or any related event, will not defame, misrepresent, or contain disparaging remarks or any other content which could adversely affect the name, reputation or goodwill IT-oLogy or any other individuals and/or entities; will not contain pornographic or sexual content, hateful content of any kind (including racism, sexism, etc.); will not contain content which promotes violence or harm to another living creature or any other offensive, obscene or inappropriate content; will not include threats of any kind or statements that intimidate, harass, or bully anyone; will not violate any local, state, national or international law; and will not post any content that would encourage or provide instructions for a criminal offense. IT-oLogy reserves the right to disqualify any Entrant, whom it determines in its sole discretion, has violated the spirit of the Event or breached a representation (scientific or otherwise) or warranty or term of these Official Rules at any time during the Event.

Entries that do not comply with these Official Rules as determined by Event Entities, in their sole discretion, will be disqualified from the Event and will not appear on the Event Site. You, personally and through your parent or legal guardian, agree that Released Parties (as defined below) are not responsible for any unauthorized use of Entries by third parties. The Event Entities do not guarantee the posting of any Entry.

  1. Limitations of Liability:

IT-oLogy is not responsible for any incorrect or inaccurate entry of information, human error, technical malfunction, lost/delayed data transmission, omission, interruption, deletion, defect, line failure of any telephone, computer or other network, computer equipment, software or any combination thereof, inability to access the IT-oLogy Site, for the inability to upload or download any Event-related materials from the IT-oLogy Site, or for late, lost, damaged, misdirected, delayed, garbled, incorrect inaccurate, stolen, damaged, or incomplete Entries.

BY ENTERING THE EVENT, YOU: (I) ACCEPT, PERSONALLY AND THROUGH YOUR PARENT OR LEGAL GUARDIAN, THE CONDITIONS STATED IN THESE OFFICIAL EVENT RULES AND AGREE TO BE BOUND BY THE DECISIONS OF IT-OLOGY AND THE JUDGES, WITHOUT PREJUDICE OF ANY CLAIM THAT COULD BE FILED BEFORE THE COURTS; (II) WARRANT, PERSONALLY AND THROUGH YOUR PARENT OR LEGAL GUARDIAN, THAT YOU ARE ELIGIBLE TO PARTICIPATE IN THIS EVENT; AND (III) AGREE, PERSONALLY AND THROUGH YOUR PARENT OR LEGAL GUARDIAN, THAT, TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IT-OLOGY IS NOT RESPONSIBLE FOR ANY CLAIMS, LOSSES, LIABILITY, AND DAMAGES OF ANY KIND (INCLUDING REASONABLE ATTORNEYS’ FEES AND EXPENSES), ASSERTED AGAINST ANY OF THEM, INCURRED, SUSTAINED, OR ARISING IN CONNECTION WITH THE USE, ACCEPTANCE, OR MISUSE OF ANY ENTRY MATERIAL, OR WHILE PREPARING FOR, PARTICIPATING IN, AND/OR TRAVELING TO OR FROM ANY EVENT-RELATED ACTIVITY, INCLUDING, WITHOUT LIMITATION, ANY INJURY, DAMAGE, DEATH, LOSS, OR ACCIDENT TO PERSON OR PROPERTY (EXCEPT TO THE EXTENT ANY PERSONAL INJURY OR DEATH IS CAUSED BY THE RELEASED PARTIES’ NEGLIGENCE), OR FROM THE RESPECTIVE ENTRANT’S BREACH OF ANY AGREEMENT OR WARRANTY ASSOCIATED WITH THE EVENT, INCLUDING THESE OFFICIAL EVENT RULES.

  1. Use of Personal Data and Event Entry Data:

IT-oLogy makes no claim of ownership over team entries. Team members retain ownership of their content. IT-oLogy has the right to use the name and grade of any team member, without compensation, in order to administer and promote the contest. IT-oLogy has the right to use any event entry data, photographs and/or videos submitted as part of the project Entry for the purpose of the Event. Your personal information will be processed for the purpose of the Event in accordance with the IT-oLogy Privacy Policy and including providing you with updates regarding your participation in the Event, requesting your participation in surveys to improve the Event, and as otherwise set out in these Official Rules. You personally, and through your parent or legal guardian, expressly agree to the use of your personal information and event entry data for such purposes.

  1. Choice of Law:

This Event is governed exclusively by South Carolina law and any and all legal actions or claims arising in connection with this Event must be brought exclusively in a court of competent jurisdiction in the County of Richland, in the State of South Carolina.

 

BY SUBMISSION OF YOUR MATERIALS YOU INDICATE YOUR ACCEPTANCE OF THE GUIDELINES ABOVE.

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